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difference between job description and job specification

A job specification outlines specific traits a person needs to do the job. The job description is an overview of the requirements of the job. . Think of it as you would a product. Companies usually develop employee performance standards directly from a thorough and well-written job description. Job description and job specification 1. Expectations vs. Job Description. Job description; Job specification. Follow us on LinkedIn! Job specification: lists out the educational qualifications, training, experience, skills, and competencies, etc. Some information it may list includes: The job description helps target the right people for the job because it clarifies the responsibilities they would have should they be hired. It makes it easy for companies to search for suitable candidates. A job description does not stay constant; it changes with time and growth of the company. Difference between a job description and job specification. The difference between a job description & a person specification. It is an overall view of what is to be done in the job. and job adverts. The job description will usually appear on the posting before the job specification. It’s there to inform. STUDY. PLAY. Difference between the job description & job specification will be seen clearly on the following grounds: ... Job Description will describe jobs and Job Specification describes the jobholders. Key Differences Between Job Analysis and Job Description. It helps in performance analysis and appraisal of the candidates. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise. Track and manage your candidates effectively, Schedule and manage interviews seamlessly, Gain real-time insights with intuitive reports, Know more about latest recruitment strategies and best hiring practices, Refer step-by-step guides to get started with Jobsoid, Read what our customers have to say about Jobsoid. Start studying Difference between a job description and job specification. The job requires the candidate to make outbound calls to convert prospective customers into clients. You also may have people who read just the job specification and see they meet that criteria applying. It is derived from the job description document. lists out the educational qualifications, training, experience. It is important to write effective job descriptions and person specifications. • Job description tells your what you must do when selected while job specification tells you what you must have to be selected for a job. While doing the job analysis, there are two main documents that are prepared to help explain the essentials skills and qualifications that the job applicants need to possess to perform the job well. It provides an overview of the open position and also specifies the company’s expectations. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job: try to describe this in one sentence . A job advert is a sales tool, a job description is an informative document The purpose of a job description is to inform an employee of exactly what their job entails, even down to the fine details. Some people will only read the job description a. apply. Educational Qualification: Any graduate/MBA in Marketing or Sales, Experience: 0-1 years of experience in sales or marketing. With that in mind, here’s our guide to the key differences between job descriptions and job adverts – and why understanding those differences will help you attract top talent. These cookies will be stored in your browser only with your consent. The key traits of a job description “A broad, general, and written statement of a specific job, based on the findings of a job analysis. Job specification: this helps any potential employee to self-assess their own qualifications to do the job. Job specification. They usually have a brief description of the company for which you would be applying, including its history and some current positive attributes. Specify the necessary skills as far as possible in precise job-related terms. This includes the day-to-day responsibilities of the vacancy as well as the job title, host department and who the successful candidate will report into. Job description: usually contains general information about the job itself, including the title, location, summary, duties, working conditions, who the person would report to, etc. A job profile allows more latitude for current goals and expectations. It serves as a benchmark for conducting orientation and training of the employees. ), obviously the more of the requirements an employee would have, the better fit for the job they would be. View all cookies used on this site. 1. Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. and therefore, decide if they want to pursue the position or not. Franci19. For any potential employees job-hunting, the description here is enough to let them know if they would be a good fit for the job. While many people use the terms job description and job specification interchangeably, there's a difference between the two. Analysis (JA). If a potential employee reads the job description and finds themselves interested, the next section they read will be the job specification. Using the job specification, you’ll quickly be able to see if they’re qualified or not. What is Job Description? Difference Between Job Description, Job Specification and Job Analysis The Job description is about the nature of the job, including the duties and tasks to be done while the job specification is about the eligibility and skills required for the vacancy. The job description is a summary of what an employee will do after getting selected. As an employee, it is important to understand the roles and responsibilities outlined in your job description and your expected performance levels. The ample information as to what the job entails gives recruiters a very good idea of what sort of person they should be looking for when conducting interviews. A job specification defines candidate selection criteria. It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating the, (such as loud noises, bright lights, etc.). Kelly Barcelos is a progressive digital marketing manager specializing in HR and is responsible for leading Jobsoid’s content and social media team. Awareness of … Job Specification is a statement which tells us minimum acceptable human qualities which helps to perform a job. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. is_redirect && ! this simply measures the tasks and responsibilities that would come with this job. Let’s look at a comparison of the two: Job description: usually contains general information about the job itself, including the title, location, summary, duties, working conditions, who the person would report to, etc. Try and translate these duties into the abilities and skills needed to do the job. A good job description emphasises what an employee has to achieve on a day-to-day basis and how success will be measured. Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. Having the information these two sections provide readily available upfront will drastically reduce the number of unqualified applications you get, which will save time for everyone in the long run. Typically this would include Degree of education For any potential employees job-hunting, the description here is enough to let them know if they would be a good fit for the job and therefore, decide if they want to pursue the position or not. It is also known as Employee Specification or Man Specification. As opposed to the job description, which lists the information about the job, the job specification lists qualities that the employee should – or sometimes, must – have in order to qualify for the job. The job description comprises of information about the workplace, duty-timing, … The ample information as to what the job entails gives recruiters a very good idea of what sort of person they should be looking for when conducting interviews. Job analysis is a comlete anotomy of a job, where Job description and Job specification are its two products. Technical Job Descriptions While many people use the terms job description and job specification interchangeably, there's a difference between the two. Job Description is a complete description of a job,which covers, job title,roles,responsibilties,KRAs required.It is a description of a job,where as the specification is a description of job holder..What minimum qualities are required in a job holder-the … Usefulness. Gretchen Freeman - Updated April 17, 2017. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment. After that, you will see the two most important aspects of the post (other than the contact information!) Job Description differs from job specification in the sense that the former is a statement that explains the essential needs of a job, whereas the latter is a statement which states the least (minimum) qualifications required in the job holder for the performance of a particular job. The major difference between job description and job analysis is that job description covers only one component of the process of job analysis as job analysis also includes job specification, which is a statement of the minimally acceptable human qualifications that are required to complete the job successfully. someone would need to do the job. HR Insights It makes it easy for recruiters to screen resumes of prospective candidates. So how does job description compare to a job specification? jQuery(document).ready(function($){gformInitSpinner( 13, 'https://sprigghr.com/wp-content/plugins/gravityforms/images/spinner.gif' );jQuery('#gform_ajax_frame_13').on('load',function(){var contents = jQuery(this).contents().find('*').html();var is_postback = contents.indexOf('GF_AJAX_POSTBACK') >= 0;if(!is_postback){return;}var form_content = jQuery(this).contents().find('#gform_wrapper_13');var is_confirmation = jQuery(this).contents().find('#gform_confirmation_wrapper_13').length > 0;var is_redirect = contents.indexOf('gformRedirect(){') >= 0;var is_form = form_content.length > 0 && ! Typically this would include Degree of education Difference Between Job Description and Job Specification ... Posted: (2 days ago) Key Differences Between Job Description and Job Specification. The major difference between job description and job analysis is that job description covers only one component of the process of job analysis as job analysis also includes job specification, which is a statement of the minimally acceptable human qualifications that are required to complete the job successfully. Difference Between Job Description, Job Specification and Job Analysis Try it out for FREE today. A job specification states the attributes, skills, knowledge, educational qualification, and experience needed in a candidate to perform a particular job. Whether it is the placement season or you are planning to switch jobs, a resume plays an important part in landing you a job. Look at the job description and pick out the main duties of the job grouping together similar duties. The job specifications of the company for a particular job may change with change in technology. To help you in your mission to attract the right applicants to your vacancy, we explore the main differences between a job description and a job advertisement: 1. Role: We are looking for a Tele Marketing Executive for the company. It is a descriptive statement that systematically presents comprehensive information about the nature of job. Learn how conversations can build a high performance culture. Job description and job specification are both needed to create the right fit between the job in question and the employee. Infographics The negative aspects are completely ignored. Difference between job description and job specification. Job description and job specification are the two main documents which are used interchangeably, but they are distinctly different from each other. Placeholders.enable(); Job specification essentially conveys the kind of educational background and experience you need for that specific job role. in a written format. Job Description describes jobs, but Job Specification describes job holders. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. The major dissimilarities or difference between job description and job specification can be highlighted as follows: Job Description Vs Job Specification. Context, and Job Requirements. Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description. It tells in brief the nature and type of job. When posting a job opening, you will inevitably get many applications that don’t fit the criteria. Person Specification The company has 800 employees and is into B2B sales with clients who are big business firms and corporate leaders. The job description explains and provides a general overview of the job. A personnel manager has toundertake job analysis so as to put right man on right job.There are two … A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. Job profile: A job profile is an outline, a high-level overview of a position. It provides a framework to build the job specification. Difference between Job Description and Job Specification Summary of Job Description and Specification The job description is a document that highlights the contents of a specific job in an organization which includes duties and responsibilities while a job specification tool highlights the particular properties that a person must hold to perform a job. This is helpful not only to the person applying, but to whomever is doing the hiring as well, since it clearly outlines eligibility requirements. Commonly used almost interchangeably with a job description, both the term and the contents, there is a difference between a job profile and a job description. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. In finer terms, Job Analysis means an in-depth examination and evaluation of a particular Job. Learn vocabulary, terms, and more with flashcards, games, and other study tools. It includes general information pertaining to the job, which is useful when advertising the, The job title, location, duties, and summary, The working conditions, including what machines will be used, and any potential hazards, Who the employee, if hired, will report to, The job description helps target the right people for the job because it clarifies the responsibilities they would have should they be hired. Job specification helps the candidates … A job description serves its purpose – to inform employees of exactly what their job entails. However, it is crucial that you understand the differences between, and purposes of, both documents: The job description identifies the essentials of the role: the broad purpose, the major duties, the terms and conditions (Armstrong, 2009) A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). further insight into the position ultimately strengthening. Job Specification. Let’s look at a comparison of the two: usually contains general information about the job itself, including the title, location, summary, duties, working conditions, who the person would report to, etc. Created by. A good job advertisement emphasises why a qualified individual should apply for the job. Write. Let’s delve a little deeper. What’s the Difference Between a Job and Person Specification? The job description and job specification are equally important during the recruitment process. Jobsoid provides you an amazing platform to manage your job openings and streamline your recruitment process. While drafting the job specification, the manager identifies the necessary abilities and attributes needed for accomplishing the task. The job specification is very important, as it helps the potential employee quickly analyze whether they are qualified for the job or not. Job Description is a document which states an overview of the duties, responsibilities, functions of a specific job in an organization. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment and selection. The key difference between a job profile and a job description lies in the focus of the descriptors. A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. Blog Posts It outlines only the positive points of a job. The preparation of job description is very important before a vacancy is advertised. You also have the option to opt-out of these cookies. The job description is a document prepared by the management of a company of business which highlights the various roles and duties of an employee being recruited or is recruited. 1. Job description: this type of information can be used when creating a pool of candidates and then selecting people to interview, identifying and setting up training, and eventually evaluating the performance. The day-to-day deadlines of a small business ensure its managers focus on pressing issues, such as those that offer fairly immediate financial returns. If you have ever applied for a job, you’re probably familiar with what a job posting looks like. – the job description and job specification. Job description is a written statement that defines the duties, relationships and results expected of anyone in the job. But opting out of some of these cookies may have an effect on your browsing experience. It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating their performance further down the road. It is helpful in the preparation of job description and job specification. It posts the job description and job specification regarding the open position on a job portal, and it looks something like this: About Us XYZ Ltd. is an established sales and marketing company with branches across the country. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. The focus of the job description is activity-based. Subscribe to our newsletter! It is mandatory to procure user consent prior to running these cookies on your website. Job description is a document indicating what a job covers, i.e. Job description is a statement of the responsibilities, duties and tasks that are part of a specific job. RELATIONSHIP BETWEEN JOB ANALYSIS, JOB DESCRIPTION & JOB SPECIFICATION To help you in your mission to attract the right applicants to your vacancy, we explore the main differences between a job description and a job advertisement: 1. But what are the main differences between a job description and job advert? The difference between job description and job specification can be drawn clearly on the following grounds: Job Description is a descriptive statement that describes the role, responsibility, duties, and scope of a particular job. Using the job specification, you’ll quickly be able to see if they’re qualified or not. this outlines what the employee must be capable of doing in order to. The major dissimilarities or difference between job description and job specification can be highlighted as follows: Job Description Vs Job Specification. Context, and Job Requirements. Necessary cookies are absolutely essential for the website to function properly. Some people will only read the job description and proceed to apply. Job description is a written statement that defines the duties, relationships and results expected of anyone in the job.

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